Next Parish Council Meetings

All parishioners are entitled to attend to hear the deliberations, as well as air any views you may have.

Annual General Meeting

AGENDA
1 Apologies for absence 

2 ELECTION OF CHAIRMAN AND VICE-CHAIRMAN for 2008/2009
3 DECLARATION OF ACCEPTANCE OF OFFICE BY THE CHAIRMAN

4 To approve the minutes of the meeting of 11 March 08 previously circulated

5 DECLARATIONS OF INTEREST
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001, revised 2007

6 Matters arising from the minutes not itemised separately

7 Representatives on outside bodies – to elect representatives on the following:
Police Consultative Committee, Village Hall Committee (2), Planning Committee (3)

8 Correspondence – N Wessex Downs AONB ; Forum meeting 6 June; Consultation on electoral divisions; Sir Seton letter; Bobby Van News; Youth Action Wiltshire; Corporate manslaughter Act cover; Wiltshire County Council Children & Young People’s Services; WALC newsletter April; NALC Conference; Alcohol Strategy for Wiltshire; Wilts Criminal Justice Board; MCASP funding opportunity; Mobile Library Sevice; Road bridges; Kennet Options

9 Planning – to consider and recommend decisions on recently received planning applications

10 Village Hall – Report on developments (NC)

11 Recreation Ground - 

12 Finance
a) Present financial position: Parish Account £326.36 BMM Account £3721.70
Charity Account £1856.47

b) Payments WALC Subscription £113.39 (VAT £16.89)
Allianz Cornhill Insurance Premium £564.90
Scofell landscapes (March cut) £185.06 (VAT £27.56)
Scofell Landscapes (April cut) £185.06 (VAT £27.56) £1048.41

c) Receipts Precept first tranche £2832.50
HSBC Interest £2.10

d) Annual Accounts To receive and approve the accounts for 2007/2008

13 Matters for report – Councillors to report on local matters not for debate

14 Dates and times of next meetings
Dates: Tuesday 8 July, Tuesday 9 September, Tuesday 11 November 2008

You are invited to attend the ANNUAL PARISH MEETING to be held on Tuesday 13 May 2008 at 7.30 pm in the Village Hall with the following agenda:

AGENDA

1 Apologies for absence - 

2 Minutes of the meeting of 1 May 2007 (attached)

3 Matters arising from the minutes.

4 Chairman's Report

5 Financial Report (to be tabled)

6 Reports from Village organisations

7 Public Forum – when members of the public may ask questions relating to the working of the Parish Council 

MINUTES OF THE ANNUAL PARISH MEETING HELD ON TUESDAY 1 MAY 2007

Present: Nic Coome (Chairman), Rita Colclough, Gary Crumpler, Nick Fritz, James Hynes, Paul Outridge, Sue Findlay (KDC) and Graham Francis (Clerk) 

The meeting began late at 20.25 following a Planning meeting.

1 Apologies: There were none. Lynne Quinton did not attend

2 Minutes of the Annual Parish Meeting of 9 May 2006
The minutes of the Annual Parish Meeting having been circulated were taken as a true record, approved and signed by the Chairman.

3 Matters arising from the minutes: 
There were none.

4 Chairman’s Report:
The Chairman began by saying that much had been achieved by the Parish Council in the past four years. He mentioned particularly buying time for the Recreation Ground by obtaining a lease, a vastly improved base around the tree, new thatch for the bus shelter and the land on which the Village Hall stands is now Registered in the name of the Parish. He expressed particular thanks to the Village Hall Committee for all the improvements that had been undertaken both inside and outside the building.
Although the Youth Club has seen a decline in numbers the Chairman believed that the highly successful toddlers Group will be a sure recruiting ground for the Youth Club in a few years time.
He made reference to the Village fete which was very well organised, well supported and continues to be a great success.
There seems to be some stability now for the village pub, The Wheatsheaf, where the present landlord is keen to become a member of the community. A Beer Festival and regular quiz night has improved the fortunes of the establishment.
He concluded his report by mentioning the proposed Unitary Authority and the effect such a move would have on local parish Councils. Finally he thanked Chris Humphries for his regular attendance and help and also wished him a speedy return to health after his accident in Thailand. Thanks to Brian Twigger and Susan Findlay for their help and advice. He then thanked his Councillors for their work over the four years and in particular Rita Colclough and Gary Crumpler who had not sought re-election. The Chairman finally thanked the Clerk, Graham Francis, for assisting the Council in their deliberations and ensuring that they maintained the necessary statutory standards of Council business.

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5 Financial Report:
The Clerk spoke to the unaudited statements of accounts circulated as a Cash Book showing that whilst the Parish Council finances were in credit only £46.14 was being taken forward to the new financial year. This was due to expenditure on the bus shelter thatch and the legal fees for the Recreation Ground lease. Income from the Precept, VAT recovery and Bank Interest amounted to £5,807.22 and payments were £6,733.98. 
The Recreation account had £74.46 on deposit. A refund of £224.48 has been reclaimed in respect of VAT for the year 2006/2007.

6 Reports from Village Organisations: None present. 

It was suggested that organisations in the village should be circulated by letter prior to the next Annual Parish Meeting to encourage them to attend.

7 Public Forum:
Susan Findlay congratulated the Parish Council on achieving 50% of its refuse for recycling. She suggested that since Ramsbury had a very successful Youth Club no doubt some of the Chilton children went there instead.
The Clerk reminded all Councillors who were returning for the next four year cycle to bring their Declaration of Acceptance of Office and Declarations of Interest forms with them to the AGM.

There being no other business the Chairman closed the meeting at 20.40

AGENDA for Tuesday 11 March 2008
at 8.00 pm in the Village Hall with the following agenda:

AGENDA

1 Apologies for absence – 
2 To approve the minutes of the meeting of 8 January 2008 previously circulated
3 DECLARATIONS OF INTEREST
To receive Declarations of Interest in accordance with the Parish Councils (Model Code of Conduct) Order 2001

4 Matters arising from the minutes not itemised separately 

5 Correspondence - Rights of Way Improvement Plan; Community-Owned start-up programme; Consultation on 
Regulations relating to Members; Kennet Cleansing Grant; Events planning officer; Preparations for 
Flooding; Best Kept Village Competition; One Council for Wiltshire meeting dates; WALC Feb newsletter; Ramblers Association newsletter; MADT Newsletter & on-line marketing; Boundary Commission presentation

6 Planning – To receive new planning applications and note those approved by Kennet Council

7 Traffic Speeds – to report on Police response re Stag Hill and other police matters(NF)

8 Recreation Ground -Report on information from Sir Seton re future plans.
Fix date for general maintenance working party.

9 Village Hall – Consideration of draft agreeement (NC)

10 List problems – List of ongoing items for action to be presented by Paul Outridge

11 Fairylands Path – Update on developments and starting date(JH)

12 Finance
a) Present financial position: Parish Account £76.36
BMM Account £994.91 
Charity Account £2156.61 

b) Payments NIL

c) Receipts BMM Account interest £16.11

13 Matters for report – Councillors to report on local matters not for debate
14 Dates of next meetings: Tuesday 13 May (APM & AGM) Tuesday 8 July 2008

Standing orders suspended
15 Public Forum – to receive questions from the public not to exceed 5 minutes at the Chairman’s discretion

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability) Crime & Disorder, Health & Safety and Human Rights.

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 8 JANUARY 2008

Present: Nic Coome, (Chairman), Tracy Crump, Nick Fritz, James Hynes, Paul Outridge, Lynne Quinton , Cllr Chris Humphries and Graham Francis (Clerk) 

1 Apologies: Susan Findlay. Julie Blaney did not attend

2 Minutes of the meeting held on 13 November 2007
The minutes of the meeting held on 13 November having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: There were none

5 Correspondence
Fire Service consultation – questionnaire given to Chairman
WALC December newsletter – circulated
Police keeping us informed
Postwatch Post Office closures – London Road, Marlborough and Newbury nearest affected
CAB request for donation - PC policy not to respond
Marie Curie Daffodil Appeal - PC policy not to respond; Tracy Crump took details for pub
Wiltshire Wildlife Trust – letter from Ron Flux; info given to Lynne Quinton

6 Planning
Plans received from Kennet District Council:
K/57732/33 Annand Rear single storey extension at 57 Chilton Foliat – no objection to the extension itself but the council believed the materials were not in keeping with the Grade 2 listed status and should be made more sympathetic".
K/57891/F Hardy Change of use of land to equestrian purposes at Crooked Soley – no objection
K/57887/F Summer house at The Old Rectory – no objection

7 Village Hall
The Chairman reported that he has spoken to the Village Hall Committee and all the facilities requested have been fulfilled. There will be three toilets (one for disabled) and a window will be put in the kitchen. Heads of Terms now to be drawn up and WALC will be asked to check before signatures.
The new Village Hall Committee includes Liz Outridge (Chairman), Jim Hynes (Secretary), Tracy Crump (Bookings), Lynne Quinton (Maintenance)
It was agreed that a letter of thanks be sent to Peter Canfield for chairing the VHC so successfully over many years. GF

8 List problems
Paul Outridge provided a revised spreadsheet of known outstanding village issues. 
The following items have now been completed and come off the list: 
Overhanging copper beech (Mary Wells)
Overhanging walnut tree Orchard Green (Mr & Mrs Summers)
(Agenda item for next meeting)

9 Fairylands Path
It was reported that the footpath is still unsafe but that the undergrowth has been cut back. There is a proposal to go to the Environment Agency for approval of remedial work. 

10 Traffic Speeds
The Chairman has e-mailed Gerry Bachelor about providing speed checks on Stag Hill and is awaiting a response. The checks would take place between 7 and 8 am and again in the evening.

12 Finance
a) Present financial position: Parish Account £160.95
BMM Account £2327.02 Charity Account £2156.61

b) Payments Clerk’s ½ year salary £1052.07
Clerk’s ½ year expenses £126.45
Salary arrears from 1 April £54.82
Wessex Woodland survey £176.25 (VAT £26.25)
£1409.59 
c) Receipts BMM Account interest £13.71

The accounts for payment at b) were proposed by Nic Fritz, seconded by Paul Outridge and approved nem con

The Clerk reported that the Portman Building Sociaety account is now closed; the residue paid into the Parish account
The Chairman reported that 15 people had received their Christmas Coal Fund money of £30, a total of £450

d) Precept 2008/2009
Paul Outridge presented a revised budget for 2008/2009.
It was agreed that the Hall Grant be removed, that the Recreation Ground rent should show £200 and that the Playground inspection fee should be £70.
With these alterations the balance carried forward in 2009 would be £1900.
Nic Coome proposed, seconded by Tracy Crump that the Precept for 2008/2009 remain at £5,665.00. This was agreed nem con.

13 Matters for Report
Members were reminded that the Village Pantomime would take place on 26 January and 2nd February

14 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 11 March 2008 and Tuesday 13 May both at 8.00pm. 

There being no other business the Chairman closed the meeting at 21.10

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 13 NOVEMBER 2007

Present: Nic Coome, (Chairman), Tracy Crump, James Hynes, Paul Outridge, Cllrs Chris Humphries and Graham Francis (Clerk) 

1 Apologies: Julie Blaney, Nick Fritz, Lynne Quinton and Susan Findlay 

2 Minutes of the meeting held on 11 September 2007
The minutes of the meeting held on 11 September having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 

5 Correspondence
WCC Play facilities – request to scan and e-mail to all (PO) 
MADT newsletter - circulated
Berks Strategic Planning - noted 
Hills Waste Contract Annual Report - Chairman
Defra Ways to tackle climate change – given to Chairman 
Conservation Guide on Thatching – given to Chairman
Standards Board newsletter - circulated
Wiltshire County Council Meet & Greet meeting – details given to Chairman
WALC – newsletters Sept, Oct, November circulated
Kennet District Council Review of Polling arrangements – Chilton Village Hall approved 
Kennet District Council Refuse & Recycling – Christmas Day and New Year’s Day will be collected one day later
Christmas card collection point at the Wheatsheaf; Trees recycled at George Lane Marlborough or in Green wheelie Bins

6 Planning
Plans received from Kennet District Council:
K/57441/F Jahr Extensions and alterations to Aspen House Stag Hill – no objection, but comments

Plans approved by Kennet District Council:
K/57441/F Jahr Extensions and alterations to Aspen House Stag Hill 

7 Village Hall
The Chairman has met with Michael Holt after a Hall Committee meeting. There is still an issue over the disabled toilets but other requirements were accepted. Further discussions will take place at the Hall AGM on Thursday when it is hoped that newcomers will fill the vacant places. 
The Hall Committee have applied to Kennet District Council for a Grant for stage lighting and equipment.

8 List problems
Paul Outridge provided a revised spreadsheet of known outstanding village issues. 
The dangerous wall by the Plane tree is being rebuilt. The overhanging walnut tree on Orchard Green is being surveyed at a cost of £90 and remedial work will be undertaken as appropriate. Nic Coome will contact Marlborough Police about speeding on Stag Hill. 
Street light out by The Wheatsheaf to be reported to ‘Clarence’ (TC)

07/09

9 Fairylands Path
Chris Humphries reported that he had a reply over this issue from Esther Daly:
I have arranged with our Consultants, Mouchel Parkman, for a scheme to be submitted to the Environment Agency for approval, including the issue of water voles. The Environment Agency have to give their approval to any scheme which involves the river bank so we are now waiting for them to give permission. This should come through in the next few weeks. I have also discussed the scheme with BTCV who have teams of volunteers to do this type of work and I am hoping that they will be able to help out. 

10 Traffic Speeds
This item was held over to the next meeting owing to the absence of Nick Fritz.

11 Community Projects
It was agreed that match funding for any proposed project would be a problem in the current financial situation.

12 Finance
a) Present financial position: Parish Account £353.42
BMM Account £2663.38 Recreation Account £74.46 (Portman) BS
Charity Account £2035.28

b) Payments Scofell Landscapes (Sept cut) £176.25 (VAT £26.25)
Scofell Landscapes (Oct cut) £176.25 (VAT £26.25)
Mazars Auditor’s fees £164.50 (VAT £24.50)
Sir Seton Wills Rec. rent 100.00
£617.00 
c) Receipts BMM Account interest £4.83

The accounts for payment at b) were proposed by Nic Coome, seconded by Tracy Crump and approved nem con

d) Budget 2008/2009
The Clerk presented a budget statement for discussion. There were certain anomolies and errors in the forecasting and it was agreed that a revised budget be drawn up taking account of rises in the Clerk’s salary, a new line for tree management and legal fees for the current year to be removed. Paul Outridge agreed to draw up a new budget paper for discussion at the January meeting. (PO)

e) Clerk’s Salary
It was proposed by Paul Outridge, seconded by Nic Coome that the Clerk’s Salary be increased to £2104.13 from April 1st 2007 in line with the recommendations of the National Salary Awards. This was agreed nem con.

13 Matters for Report
Nic Coome reported that there had been an assault on a senior citizen. He agreed to write to Sarsen Housing Association to request that security be increased at the bungalows (NC)
Nic Coome proposed that the Coal Fund awards to the elderly at Christmas be increased to £30. This was seconded by Jim Hynes. Nic also agreed to check on whether there were any new people eligible to be added to the scheme 

14 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 8 January 2008 and Tuesday 11 March 2008 both at 8.00pm. 

There being no other business the Chairman closed the meeting at 21.04

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 11 SEPTEMBER 2007

Present: Nic Coome, (Chairman), Julie Blaney, Nick Fritz, James Hynes, Paul Outridge, Lynne Quinton and Graham Francis (Clerk) 

1 Apologies: Tracy Crump, Cllrs Chris Humphries and Susan Findlay 

2 Minutes of the meeting held on 10 July 2007
The minutes of the meeting held on 10 July having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
Item 9: Nic Coome reported that he had spoken with Michael Holt by telephone

5 Correspondence
Kennet District Council Clean Neighbourhood Act – implications for dog owners, anti-dog foul stickers 
Fire & Rescue Service questionnaire – Given to Chairman for completion
Swindon NHS Trust – public Consultation. Given out fro circulation
Wiltshire County Council Rights of Way Improvements Questionnaire – given to Jim Hynes for completion
NWDownsAONB nomination for member – no Councillor able to give time
Minerals & Waste Planning newsletter
Pitch requirements for gypsies & travellers – not applicable
Wilts Local Transport plan – given to Chairman
One Council for Wiltshire – 30 October, Marlboro’ Town Hall –
MCASP Members Forum – 27 September in Marlborough Town Hall – Nic Coome & Julie Blaney to attend
Community First AGM – Devizes Corn Exchange
Marilyn Summers – Walnut tree on the Green. Agreed to obtain 2 quotes from tree surgeons and e-mail to all for approval. Holding letter to Mrs Summers considering what action is available to the PC. Also to Mary Wells GF/NC

6 Planning
Plans received from Kennet District Council:
K/52701/F Christie Two storey extension to rear of 71 Chilton Foliat – no objection

Plans approved by Kennet District Council:
K/56871/F Elliot Two storey extension and internal alterations at 45 Chilton Foliat 
K/56872/F Elliot Ground floor rear extension and internal alterations at 45 Chilton Foliat 
K/56910/F Kaneen Erection of shiplap fence at Littlecote Cottage 
K/56848/F Tickel Installation of horse training arena with post and rail fencing 
K/56878/F Elliot Replacement and increase height of boundary wall. 

7 Village Hall
The Chairman showed Councillors the proposed plans. It was discussed and agreed that there should be two toilets – Ladies/Disabled and Gents instead of three. The kitchen should be the same size as existing and with windows. Need to ascertain heating proposals. These comments will be put to the Village Hall Committee.
Nick Fritz suggested that the PC should raise the question of filling Executive places when present Officers resign.

8 List problems
Paul Outridge provided a spreadsheet of known outstanding village issues. Jim Hynes to follow up the idea of a Parish Plan partnership to provide funds to fix problems. 

07/07

9 Recreation Ground 
Nick Fritz reported that the skateboard was being used by young adults and teenagers from Hungerford. He had to escort them off the site. He suggested that the skateboard be converted to swings etc for small children. Councillors felt that this was too drastic a solution and that funds were not available for conversion especially since these were rare and isolated cases.

10 Fairylands Path
Jim Hynes pointed out that no progress had been made concerning the safety of the Fairylands Path and asked for advice on the way to proceed. Suggested that letters be written to George Batten (Director of Environment) at County Hall and Chris Humphries to enlist their help in getting this problem sorted. JH

11 Traffic Speeds
It was reported that the Community Police needed to receive a complaint in order to respond to problems over speeding traffic. Once received the police send a data analyst to check speeds. Nic Fritz proposed that the Chairman e-mail PC ‘Batch’ Batchelor with a general complaint from the Parish Council about traffic speeds on Stag Hill. NC

12 Finance
a) Present financial position: Parish Account £98.42
BMM Account £508.55 *Recreation Account *£74.46 (Portman BS)
Charity Account £1915.37

b) Payments Scofell Landscapes (July cut) £176.25 (VAT £26.25)
Scofell Landscapes (Aug cut) £176.25 (VAT £26.25)
Kennet District Council Election fee £75.00
£427.50

c) Receipts BMM Account interest £4.28
KDC Litter Grant (2 years) £200.00

The accounts for payment at b) were proposed by Nic Coome, seconded by Nick Fritz and approved nem con
* Proposed by Nic Coome, seconded by Paul Outridge that the Recreation Account be closed and transferred to the BMM Account as soon as any bonus monies have been awarded.

13 Matters for Report
Nic Coome reported a White Transit van parked in the Recreation Ground entrance for some time. Suggested that the vehicle be reported to KDC who will check licence with DVLC.
Lynne Quinton suggested that we obtain a chronology of events relating to the non-granting of planning /listed buildings consent on Littlecote Cottage for Mr & Mrs Kaneen so we can raise the matter at a high level with KDC and also write to Michael Ancram.

14 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 13 November and Tuesday 8 January 2008 at 8.00pm. There being no other business the Chairman closed the meeting at 21.30

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 10 JULY 2007

Present: Nic Coome, (Chairman), Julie Blaney, Tracy Crump, Nick Fritz, James Hynes, Paul Outridge, Lynne Quinton, Susan Findlay (Kennet District Council), 
Graham Francis (Clerk) 

1 Apologies: Cllr Chris Humphries 

2 Minutes of the meeting held on 8 May 2007
The minutes of the meeting held on 8 May having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: There were none

5 Correspondence
Wiltshire County Council – Petition to keep rural Post Offices – This was filled in by Councillors.
New Model Code of Conduct – considered under item 7 
Victim Support Annual Review – Lynne Quinton suggested that this organisation be invited to next year’s fete
West Berkshire Freight Network – Consultation document given to Chairman
Wiltshire Fire Service – Annual Plan given to Chairman and Vice-Chairman 

6 Planning
Plans received from Kennet District Council:
K/56871/F Elliot Two storey extension and internal alterations at 45, Chilton Foliat – no objection. K/56872/F Elliot Ground floor rear extension and internal alterations at 45 Chilton Foliat – no objection
K/56910/F Kaneen Erection of shiplap fence at Littlecote Cottage – no objection 
K/56848/F Tickel Installation of horse training arena with post and rail fencing – no objection
K/56878/F Elliot Replacement and increase height of boundary wall. Objection – Average height of the wall should be 1.8mtrs not 2mtrs.

7 Model Code of Conduct
All Councillors were given a copy of the revised Code of Conduct. The Chairman explained that there were only minor changes in the Code particularly relating to Respect for Others and Honesty and Integrity. He proposed that the Code be adopted. This was seconded by Lynne Quinton and agreed nem con.

8 Recreation Ground – developments on Mole control
Jim Hynes reported that there appeared to be little sight of moles on the Recreation Ground at present, probably as a result of the wet weather. He suggested that we do nothing at this time.
Paul Outridge circulated the latest Playground Safety Inspection Report. This showed no major problems except for the 2 Junior swings where the trip zones at the edge of the surface needed building up. 

9 Village Hall
Lynne Quinton reported that the 100 Club was starting up again.
The Chairman went on to discuss the implications of Michael Holt’s proposal to build a new kitchen and toilet block at the end of the hall, thus allowing the termination of the lease for the current facilities, at present the subject of a 100year lease. An architect has been retained who will draw up a plan of the proposal for circulation amongst members of both the Village Hall Management Committee and the Parish Council.
When the plans have been accepted, it is understood that Mr Holt will require an undertaking, possibly in the form of a Heads of Agreement, that the lease will be relinquished on satisfactory completion of the new facilities. The Chairman explained that it is clear that any such document will be need to be formally approved by the Parish Council, and signed by him. That agreement will include appropriate protection for the users of the Hall during the construction, and a formal handover.
The Chairman agreed to write to Michael Holt and would circulate to all Councillors. NC

10 List problems
An initiative from Paul Outridge suggested that the Council draw up a list of outstanding problems in the village which needed attention. The Fairyland footpaths have still not been tackled by Ester Daly. Jim Hynes now has a defect number – 244950. Susan Findlay was appalled to learn that a child in a pram had fallen into the river. She will chase this up at County Highways. It was reported that the drain at Skates corner needed attention and that the footpath on the Hungerford Road by the boundary has fallen down. Paul Outridge agreed to bring a list to the next meeting. PO

11 Finance
a) Present financial position: 
Parish Account £310.34
BMM Account £1504.27 
Recreation Account £74.46 (Portman BS)
Charity Account £1915.37

b) Payments Scofell Landscapes (May cut) £88.13 (VAT £13.13)
Scofell Landscapes (June cut) £176.25 (VAT £26.25)
G Francis ½ year salary £997.25
G Francis ½ year expenses £90.29
Andrew Ross internal auditor £60.00 £1411.92

c) Receipts BMM Account interest £4.27

The accounts for payment at b) were proposed by Nic Coome, seconded by Nick Fritz and approved nem con

d) Annual Financial Return 
The accounts for 2006/2007 were received, approved and signed by the Chairman. The Clerk read out the Statement of Assurance, Section 2 of the Annual Return and wrote in the Council responses. 

12 Matters for Report
Nic Fritz reported a meeting of Neighbourhood Watch that indicated a much smaller police presence in Chilton. Furthermore the present leaflets are going to be replaced with e-mails once a month. Nick also said that if we want to raise the problems of speeding traffic in the village we can involve the police and the Parish Council.

11 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 11 September, Tuesday 13 November and Tuesday 8 January 2008 at 8.00pm. Lynne Quinton agreed to give these dates to Marilyn Summers, the Hall key holder LQ

There being no other business the Chairman closed the meeting at 21.15

MINUTES OF THE ANNUAL GENERAL PARISH MEETING HELD ON TUESDAY 8 MAY 2007

Present: Nic Coome, (Chairman), Tracy Crump, Nick Fritz, James Hynes, Paul Outridge, Lynne Quinton, Susan Findlay (Kennet District Council), Graham Francis (Clerk) and two members of the public (arrived at 9.00pm)

All Councillors signed their Declaration of Acceptance of Office witnessed by the Clerk

1 Apologies: Cllr Chris Humphries 

2 Election of Chairman and Vice-Chairman:
Nic Coome was proposed as Chairman by Paul Outridge, seconded by Nick Fritz and elected nem con. There were no other nominations.
Jim Hynes was proposed as Vice-Chairman by Nic Coome, seconded by Lynne Quinton and elected nem con. There were no other nominations.

3 Declaration of Acceptance of Office:
Nic Coome completed and signed his Acceptance of Office witnessed by the Clerk.

4 Minutes of the meeting held on 13 March 2007
The minutes of the meeting held on 13 March having been circulated were taken as a true record approved and signed by the Chairman.

5 Declarations of Interest: There were none

6 Matters arising from the minutes: There were none

7 Representatives on Outside Bodies:
Police Consultative Committee – Since there was some doubt as to the existence of this Committee it was decided to wait until such time as a meeting was called before appointing a Representative.
Village Hall Committee (2) – Lynne Quinton volunteered to serve but it was decided to hold the second vacancy until the next meeting of the PC. In the meantime Nic Coome would attend the Hall Committee meeting on Wednesday May 10th.
Planning Committee (3) – It was agreed that the members would be Nic Coome, Jim Hynes and Nick Fritz.

8 Correspondence
N W Downs AONB - Climate changing North Wessex Downs - Forum meeting 9 May
Wiltshire County Council - Area Highways Presentation at Lockeridge - 10th May
Model Code of Conduct revised – Chairman to consider implications of this legislation and debate at next meeting prior to adoption. NC
WALC April newsletter – circulated
Wiltshire Bobby Van – Request for donation. Decided not to change Council policy regarding charities but would suggest that the Village Fete makes a contribution.
Community First – Request for annual subscription – Proposed NC, seconded NF
Wiltshire County Council – One Council for Wiltshire. Ramsbury PC are holding an information evening on 21st May when speakers from both Wiltshire County Council and Kennet District Council will put their cases. All welcome to attend.
07/02
9 Planning
Plans received from Kennet District Council:
K/56318/F Marbus Replacement of existing property with 2 traditionally styled cottages at The Haven Stag Hill – no objection

10 Village Hall
Nic Coome reported that he had received a letter on behalf of the new freeholder of The Square, who wishes to discuss the arrangements concerning the kitchen and toilet area of the Village Hall. In outline, there is the possibility that new toilet and kitchen facilities could be constructed on land acquired by the freeholder in exchange for the termination of the lease on the existing kitchen and toilets, at no cost to the Council.
The Parish Council agreed that this suggestion should be put to the Village Hall Management Committee, with a view to being taken forward with the new owner of The Square.
Lynne Quinton reported that the Disco proved unpopular but that the Quiz night and supper was very successful. A Village Historic Day proposed for 19th May is taking shape and artefacts are requested for exhibition.
Lynne said that shortage of members of the Village Hall Committee is causing concern since both the Chairman and Secretary wish to stand down.

11 Recreation Ground
The grasscutting schedule of £1200 (£150 per month) from Scofell landscapes for 2007 was proposed by Nic Coome, seconded by Paul Outridge and agreed nem con.
The problems of moles on the Recreation Ground was causing concern for the mowers. A recent quote of a first visit to gas out all mole runs and rake out mole hills of £120.00 followed by the ground checked once per month at £70.00 per month was unacceptable.
Jim Hynes was asked to explore other possibilities. JH

12 Allotments:
Nic Coome reported on the recent circular distributed around the village concerning the possibility of providing allotments. A list in the Wheatsheaf has the name of two interested parties. The law requires that if six persons request this provision, the Parish Council must decide whether or not there is sufficient interest amongst parishioners. The Council awaits developments. 
07/03
13 Finance
a) Present financial position:
Parish Account £3085.04
Recreation Account £74.46 ( Portman BS) 
Charity Account £1801.17

b) Payments WALC Subscription £113.70 (VAT £16.93)
Allianz Cornhill Insurance Premium £540.09
Eastridge Estate half-year rent £100.00 Scofell landscapes March/April cuts £352.50 (VAT £52.50)
Playsafety inspection £74.03 (VAT £11.03)
Community First subscription £34.00

c) Receipts VAT recovery £224.48
Precept first tranche £2832.50

The payments at (b) were approved by Nic Coome, seconded by Paul Outridge and agreed nem con.

d) Annual Accounts
The unaudited accounts for 2006/2007 were presented to Council for approval.
It was proposed by Nic Fritz, seconded by Paul Outridge and agreed nem con that these be approved.

e) Bank Accounts
The Clerk suggested that a new high interest account with HBSC be set up to receive payments and that monies could be transferred between the new account and the current account as required to ensure that some interest could be accrued. He further suggested that the Portman Building Society account be closed and transferred. Council agreed to the proposition that a new High Interest Account be opened but preferredtha Portman Account remain in existence for the time being.

14 Co-Option of Councillor:
Nic Coome proposed and Paul Outridge seconded that Standing Orders be suspended to allow Julie Blaney and Gary Crumpler who were present to speak. They then left the room whilst the Council deliberated and Standing Orders were re-instated.
A secret ballot was held, the two candidates returned to the room and Julie Blaney was co-opted to serve as a Councillor.

15 Matters for Report:
The Clerk was asked to ascertain whether our Insurers would be able to extend the premium to include public liabilty for the forthcoming fetes. GF 
(Our Insurers have said that insurance for the fete cannot be added to our policy – Clerk)
Jim Hynes reported that he now had a project number for the Fairylands Water Voles survey prior to improvements to the river bank.

16 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 10th July, Tuesday 11 September and Tuesday 13 November all at 8.00 pm

There being no other business the Chairman closed the meeting at 21.45

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 13 MARCH 2007

Present: Nic Coome, (Chairman), Rita Colclough, Nick Fritz, James Hynes, Paul Outridge, Susan Findlay, Graham Francis (Clerk) and two members of the public.

1 Apologies: Gary Crumpler and Cllr Chris Humphries 

2 Minutes of the meeting held on 9 January 2007
The minutes of the meeting held on 9 January having been circulated were taken as a true record with the following amendment: Item 8 Village Hall; delete “As both Village Hall Committee representatives had sent apologies”.
The minutes were then approved and signed by the Chairman.

3 Declarations of Interest: The Chairman declared an interest in two Planning Applications (K/55821/F and K/55999/F) which were considered by the remaining two members of the Planning Committee. An entry was made in the register of interests.

4 Matters arising from the minutes: There were none

5 Correspondence
Wiltshire County Council - Proposal to re-organise the Registration Service.
Best Kept Village Competition. Decided to put this on the website to establish whether any interest is shown by parishioners.
Defra- Review of Quality Parish Council scheme
Wiltshire County Council - Proposal to re-organise the Registration Service. These proposals were met with disgust by the Council who saw this as a retrograde step.
Wiltshire Wildlife Trust - Sarsen Trail fundraising event – details circulated.
Wiltshire County Council – Parish Steward programme given to Jim Hynes
WALC – February newsletter circulated; Election nomination papers given out. Contact Clerk for electoral numbers for your proposer and seconder. Papers to be returned to the Returning Officer at Kennet.
Kennet District Council – Making Kennet’s future; consultation document circulated.
Peter Canfield – Letter concerning damage to grass banks by Car Parking at Whitelocks Piece. Chairman to respond suggesting that this is a matter for local resident to solve. NC

6 Planning
Plans received from Kennet District Council:
K/55821/F McNeill Loft conversion with dormer windows at Holly Cottage, Stag Hill, Chilton Foliat – no objection. Plan approved by Kennet District Council.
K/55999/F Reiss Erection of two storey rear extension, upgrading of outhouse – no objection.
Plans approved by Kennet District Council:
K/55615/F & K/55621/LBC Crumpler Extension to existing house comprising dining room, utility/WC, bedroom and bathroom at 53 Chilton Foliat
Plans refused by Kennet District Council:
K/55696/F Wolclough Widening of access, installation of roof light at The Old Chapel

Jim Hynes proposed that a new Planning application for a wall at The Weir be debated in the meeting. This was seconded by Rita Colclough and agree nem con.

K/56085/F Little New masonry wall at The Weir. After much debate it was agreed that the PC object to this application on the grounds that it destroyed the character of the village; restricted vehicular site lines on egress and was too high. 
76
7 Recreation Ground
Jim Hynes, Nick Fritz and Nic Coome tidied up the Recreation Ground and another visit is planned on a Sunday. Some other tree clearance work was carried out in the village but Japanese knot weed was discovered on the bridge. Susan Findlay agreed to speak to Kennet about this. SF The swing matting was also power washed.
Nick Fritz asked the Clerk to check on the number of cuts undertaken by Scofell last year and suggested that a cut is required now but no strimming. The Parish Council was asked to help with the village fete on June 2nd. All helpers to contact Lizzy Gray.
Jim Hynes asked for clarification about bonfires near thatched properties. Clerk to check with the Fire Officer. GF

8 Village Hall
Rita Colclough reported that the schedule of future events was discussed at the AGM and that Peter Canfield and Liz Outridge would stay on the Committee until the next AGM.

9 Finance
a) Present financial position:
Parish Account £32.33
Recreation Account £74.46 ( Portman BS) 
Charity Account £1642.73

b) Payments NIL

c) Receipts Recreation a/c interest £0.07 

10 Matters for Report
Nic Coome reported that a problem with mud on Crabtree Close following excessive rainfall had been reported to Wiltshire County Council Highways. NC 
Jim Hynes would e-mail a paragraph to all Councillors explaining procedures concerning field soil erosion. JH
The Chairman had reacted swiftly to fly tipping on the layby and had it removed. Any further problems should be reported to him immediately.
Nick Fritz reported difficulties with wheel chair and baby buggies attempting to negotiate around a parked car straddling the pavement at the east end of the village. The Vice-Chairman agreed to speak to the owners. JH
Paul Outridge reprted that a RoSPA inspection of the Play area will take place in April.

11 Dates of next meetings:
The next meeting of the Parish Council will be on Tuesday 1st May (APM)
and Tuesday 8th May (AGM) both at 8.00pm.
The Chairman reminded Councillors of the Parish and District Elections due to take place on May 3rd 

There being no other business the Chairman closed the meeting at 21.30

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 12 SEPTEMBER 2006

Present: Nic Coome, (Chairman), Rita Colclough, Nick Fritz, James Hynes, Lynne Quinton, Cllr Chris Humphries and Graham Francis (Clerk) 

1 Apologies: Paul Outridge, Susan Findlay

2 Minutes of the meeting held on 12 September 2006
The minutes of the meeting held on 12 September having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
7.2 Nic Coome had not signed the letter to Sir Seton about the Recreation Ground lease as the lease had not yet been signed.
8 Revised figure for income generated from the fete is £496
11 last para. The bus shelter has been inspected by Nic Coome and Jim Hynes who both agree that the cracks are not serious.
It was proposed by Nic Coome, seconded by Jim Hynes that the lowest quotation of £420 for re-thatching the ridge be accepted. This was agreed nem con with the work to be carried out as soon as possible.
The clerk was asked to write to Mr & Mrs Summers to advise them.
12 Chris Humphries was asked to contact Kennet District Council about the wall by the tree on the main road which is leaning. CH
The Clerk was asked to contact Sarsens about cutting the grass by The Groves. GF

5 Correspondence
Mazars - Successful completion of Audit
Kennet District Council - Affordable Housing in Kennet – given to Rita Colclough
MCASP - Questionnaire re establishing village shops
Wiltshire County Council - Introducing your Parish Steward - Paul Chapman – given to Jim Hynes
Wiltshire County Council - Finger Posts to be replaced by traditional crafted wooden posts
WALC October and November newsletters distributed
Wiltshire County Council - Sustainable Strategy for Wiltshire
Kennet District Council - Potential Development sites – non in Chilton Foliat
The Rural Housing Trust - Affordable Village Housing Seminar - 4th December at Dinton
MCA Members Forum - Planning Seminar - Marlborough Town Hall, 30th November at 7.15pm
WALC - Launch of WALC website - www.wiltshire-alc.org.uk
Countryside Alliance - Save the local Post Office – too late!
Kennet District Council - Recycling over Christmas. Note: Collections will be one day later Christmas week and New Year. Christmas Cards can be recycled at Tesco and WH Smith. THEY CANNOT BE PLACED WITH RECYCLING ITEMS. Christmas trees can be left out with Green wheelie bins or taken to George Lane Car Park Marlborough

6 Planning
None received

7 Recreation Ground
The letter to Sir Seton was read out by the Chairman and approved. It will be sent once the lease is signed.

8 Village Hall
Nick Fritz reported that the Art Exhibition was very successful and raised £530.
The Hall Committee AGM will be Thursday 16 November. A performance of Aesop’s Fables will be performed by the Abingdon Touring Company on 13 January 2007.
Bricks for the refurbishment of the porch have been delivered but are the incorrect pattern and will be returned.

9 Parish Stewards
Jim Hynes reported that the Parish Steward had emptied the drains twice but there is still gravel coming down Stag Hill in bad weather. Break up of the road needs to be reported to WCC Highways.
It was reported that a lorry called to remove silt from Orchard Green damaged the grass. Nic Coome agreed to speak to Peter Hanson at Wiltshire County Council.

10 Risk Assessment
The model Governance and Management Risk Register for Councillors amended by Paul Outridge was adopted by the Council. Proposed by Nic Coome, seconded by Lynne Quinton and passed nem con.

11 Bus Shelter
Dealt with under Matters Arising, item 4.

12 Finance
a) Present financial position:
Parish Account £3248.01
Recreation Account £74.39 ( Portman BS) 
Charity Account £1899.96
Cheques
b) Payments Sodexho Ground Maintenance (Sept) £167.44 (VAT £24.94) 100061
Sodexho Ground Maintenance (Oct) £167.44 (VAT £24.94) 100061
Thring Townsend lease legal fees £646.25 (paid as agreed) 100059
Thring Townsend lease legal fees balance £776.25 100062
Mazars external auditors £141.00 (VAT £21.00) 100060

c) Receipts Precept second tranche £2575.00

The payments at (b) were approved for payment by Nic Coome seconded by Nick Fritz and passed nem con.

13 Matters for Report
Nick Fritz circulated notes from the Neighbourhood Watch Co-ordinators meeting.
Nic Coome raised the matter of damaged/unsafe trees on Orchard Green. Since these are fruit trees it may not be necessary to apply for permission to cut down. Clerk to contact the tree office at Kennet for clarification and advise Chairman. GF

13 Dates of next meetings:
The next meeting of the Parish Council will be on Tuesday 9 January 2007 at 8.00pm 

There being no other business the Chairman closed the meeting at 21.10

Note: All initials in Bold Type require Action

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 12 SEPTEMBER 2006

Present: Nic Coome, (Chairman), Rita Colclough, Gary Crumpler, Nick Fritz, James Hynes, Paul Outridge, Lynne Quinton, Graham Francis (Clerk), and 2 members of the public.

1 Apologies: Cllr Chris Humphries 

2 Minutes of the meeting held on 18 July 2006
The minutes of the meeting held on 18 July having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
9/ Lynne Quinton had obtained two quotations for thatching the bus shelter – discussed under Finance,
12 Coal Fund. It was agreed that the Chairman would speak with Bob Bourne to update the lists. NC

5 Correspondence
Kennet District Council - Annual Voter Registration Campaign - casual employment opportunities – phone Jonathan Gale on 01380 724911 x 615
Community First - AGM details 4 October at Devizes + First News distributed
Kennet District Council - Parking Strategy - updated version, further comments?
Kennet District Council - Parish Council Elections 2007 - recharging policy
Wiltshire Police - Change of personnel at Marlborough. Acting Inspector Mark Freeman appointed
Kennet District Council - Corporate Strategy Review for consultation – e mail copy to all for response to Clerk GF
Wiltshire Highways Partnership - Parish Steward Scheme – explained in agenda item 9
West Berkshire Council - Publication of Inspector's Report and adoption of the SCI
North Wessex Downs AONB - Appointment of Advisory Member – no interest shown
Wiltshire County Council - Meet & Greet evenings - feedback report from County Hall given to Paul Outridge for circulation PO
Wiltshire Fire Brigade - Business Plan 2006-2010 on www.wiltsfire.gov.uk
Wiltshire County Council - Wiltshire Young People's Opportunity Fund -applications invited. 
ENCAMS - Litter and the Law -Town and Parish guide – given to Chairman
Wiltshire County Council - Decriminalised Parking Enforcement Public Notice
Kennet District Council - Town Centre Uses Survey
Wiltshire County Council - Wiltshire & Swindon Record Office move to Chippenham from May 2007
Wiltshire County Council - Wiltshire Local Transport Plan 2001-2006 Delivery report on website
MCASP - Audit of facilities for young people – Clerk to advise Kennet GF
Wiltshire Fire & Rescue Service - Invite to briefing session ,Swindon 14 Sept, Salisbury 19th,Trowbridge 21

6 Planning
Plans received by Kennet District Council:
K/54934/F Homes New dwelling in the garden at 16 The Groves – Objection
The new structure would have an unacceptable impact on the adjacent properties in Glebe Place. It is too close both to the land boundary and to the existing property and has been crammed in. The resulting density is out of keeping with the rest of the village.

7 Recreation Ground
The Chairman opened debate on this topic with a reminder of the rules governing Councillors’ Code of Conduct and Declarations of Interest.
1 WALC’s response to the lease – only query was the length of the tenure which appeared rather short. 
It being accepted that, whilst the PC agreed, the length of tenure was all that was currently on offer, the Chairman proposed that the lease be signed and returned to Thring Townsend. This was seconded by Paul Outridge and agreed nem con.
2 Future of the Recreation Ground after 2011 – Chairman pointed out that there would be a General Election before 2011 and dependent on the new Government, changes on legislation were a possibility. We have to assume no change in order to forward plan.
It was suggested that a letter be sent to Sir Seton Wills to invite him to explore possibilities for the future of the Recreation Ground. Nic Coome agreed to draft a letter and circulate to Councillors for comment. The letter would only be sent once the lease had been signed.
3 Changes to opening times and rules for usage – Much debate ensued regarding times for the skateboard park to be open. It was recognised that the Youth Club (for whom the original rules were drawn up) is no longer meeting. Following an amendment to the original proposition by Lynne Quinton, seconded by Rita Colclough which was passed by 5 votes to 2 the substantive motion was put to the vote as follows:
“That the use of the skateboard and associated equipment shall be available to residents of the village and their friends or relatives up to the age of 15 years until 19.00 hours and consideration will be given to extending this by 1 hour during August only”. This was proposed by Nic Coome, seconded by Jim Hynes and carried nem con.
It was agreed that the subject would be revisited in May 2007 prior to 2007 school holidays .
It was also agreed that a letter be sent to householders living around the Recreation Ground to elicit their views after these minutes have been approved in November.

8 Village Hall
It was reported that all the roof repairs have been completed bar some minor flashing work. There will be a meeting of the Hall Committee on 28 September at 7.45 pm to make arrangements for the October Art Exhibition.
A performance of Aesop’s Fables will be performed by the Abingdon Touring Company on 13 January 2007.
The fete monies have now been apportioned £2,100 to the Church; £2,100 to the Village Hall; £100 Chilton Chicks; £100 to the Youth Club. A balance of £546 will be used as start-up money for the 2007 fete.

9 Parish Stewards
The Chairman explained the replacement scheme for the Parish Lengthsmen. The Parish Steward is equipped with a multi-purpose four wheel drive vehicle, hand tools and mechanical plant and will carry out maintenance of surfaced highways and their associated furniture. He will visit Chilton on 10 October; 9 November; 11 December. Jim Hynes will liaise with the Steward to direct works needing attention.

10 Risk Assessment
Paul Outridge circulated his suggestions on the 23 sections of the Governance and Management Risk Register for Councillors to consider by the end of the month. The completed Register will then be approved at the November meeting.

11 Finance
a) Present financial position:
Parish Account £1007.89
Recreation Account £74.39 ( Portman BS) 
Charity Account £1782.13
Cheques
b) Payments Sodexho Ground Maintenance (July) £167.44 (VAT £24.94) 100058
Sodexho Ground Maintenance (Aug) £167.44 (VAT £24.94) 100058
*Thring Townsend lease legal fees £646.25

c) Receipts NIL

The payments at (b) were approved for payment by Paul Outridge seconded by Rita Colclough and passed nem con.
* Payment of this account was held back until the invoice is received showing the VAT element

The Chairman reported that he had received an e-mail account from Dreweatt Neate as agents acting for Sir Seton Wills in respect of the Recreation Ground lease. Since everyone was unaware of the substance of this work it was agreed that the Chairman ask for clarification.

Two quotations have been received for rethatching the bus shelter ridge. It was reported that a crack has appeared around the brickwork which needs attention. Nic Coome and Jim Hynes will inspect this. The matter will be referred to the November meeting

12 Matters for Report
Nick Fritz reported that the Wiltshire Police have asked for the village to be re-registered as a Neighbourhood Watch area.
Jim Hynes was concerned about the wall by the church which was leaning. Check with Christ Humphries GF
Gary Crumpler reported that a fence was down on the Recreation Ground by the swings.
Rita Colclough asked who was responsible for cutting the grass in front of The Groves. The Clerk was asked to contact Sarsens GF

13 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 14 November 2006 and Tuesday 9 January 2007 at 8.00pm 

There being no other business the Chairman closed the meeting at 22.05

14 Public Forum (standing orders suspended)
It was reported that a Mock Orange Tree branch was leaning over the wall by the Church.

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 18 JULY 2006

Present: Nic Coome, (Chairman), Rita Colclough, Gary Crumpler, Nick Fritz,  James Hynes, Paul Outridge, Lynne Quinton, Cllrs Chris Humphries & Sue Findlay, Graham Francis (Clerk), and 2 members of the public.

1 Apologies: There were none. The Chairman welcomed new Councillors, Nick Fritz and Lynne Quinton filling the vacancies by co-option.

2 Minutes of the meeting held on 9 May 2006
The minutes of the meeting held on 9 May having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
8 Representative on Police Consultative Committee - Nic Coome volunteered to serve on this Committee (next meeting 11 October at Kennet Valley Hall, Lockeridge)
8 Representatives on Village Hall Committee – Gary Crumpler and Lynne Quinton agreed to serve on this Committee.
9 Paul Outridge application for funds from Kennet District Council – Copy letter filed.
12 Jim Hynes letter to parents of skateboard children – explained that the skateboard facility is closed at the moment for safety reasons.

5 Correspondence
Community First – Invitation to renew membership – Proposed Nic Coome, seconded Gary Crumpler that we renew membership and pay the £32 fee.
WALC – Newsletter for May and other information circulated
Chilton Foliat Village Hall – Request for Grant. Nic Coome proposed that payment be made in two halves, £250 now and £250 after next tranche of Precept received. This was seconded by Jim Hynes and agreed Wiltshire County Council - Community Area Highway Information – given to Chairman
Elizabeth and Brian Davis – Letter of explanation about their wall and intention to plant appropriate stock.
Kennet District Council – Neighbourhood Policing Areas - Plans show Chilton Foliat in Eastern part of Chris Humphries’ County Division
Charter 88 - Support for campaign against Community Decline – leave this to discretion of individuals
South West Regional Assembly - Consultation on the draft regional spatial strategy for the SW 2006/2026
Jubilee Centre Marlborough – Invitation to become member. Agreed that we should become members. GF
Kennet District Council - Housing Land Supply/Employment Land Supply May 2006 
Wiltshire County Council - Invitation to Council Chamber to meet Members – no interest shown
Wiltshire County Council - Changes in the law relating to vehicular use on Rights of Way – not applicable to Chilton Foliat
Wiltshire County Council - Mobile Library schedules - comments www.wiltshire.gov.uk/libraries
Kennet District Council - Waste reduction & recycling - pilot scheme by Urchfont Parish Council. www.urchfont.org.uk
Andrew Ross - Report on Internal Audit – auditor’s comments noted in agenda item 11d
Wiltshire County Council - Changes of personnel at Marlborough Divisional Office
Wiltshire County Council - Parish Highway Presentations Spring 2006 + CD Rom – given to the Chairman
Kennet District Council - Devizes Leisure Centre re-opening July 13th – leaflets distributed
Citizens Advice Bureau - Request for donation – Not approved
Wiltshire Police - New Police Records Management System now in place
Scofell Landscapes – Report on the June cutting
Wiltshire County Council – Decriminalised Parking Enforcement. Changes in legislation from 4th September mean that Kennet District Council manage the enforcement process instead of Police.

6 Planning
Plans received by Kennet District Council:
K/54564/F Elliott Rear extension at 45 Chilton Foliat – no objection

7 Recreation Ground
Nick Fritz reported that grass had been left behind on the first two cuts. Recommended that the grass cutting contract needs to be in place for March in future. Orchard Green is now being well looked after. An offer from Gerald Scrope to collect all loose cuttings should be welcomed.
Nic Coome reported that the Draft lease for the Recreation Ground has been received offering a lease without security of tenure until 2011. The Chairman asked the Clerk to seek advice from WALC before commitment. GF 
The situation after 2011 is important to contemplate and Councillors are asked to give this some thought as it will appear on the September agenda.
A discussion on extending the hours of play on the skateboard park to 8.00 pm was suspended by the Chairman owing to conflicts of interest. It will be placed on the September agenda.

8 Village Hall
Nic Coome is trying to arrange for the small triangle of the Village Hall not on the original plans to be added to the registration document. Since the building has been on this land in its entirety for the last 80 years there should be no problem over this matter.
The back room was surveyed last year and the Village Hall Committee have authorised repairs of £3,000. The new central heating has proved no more expensive in gas consumption than the old heaters it replaced.

9 Village Maintenance
Nick Fritz circulated a list of various works needed in the village. These were discussed and allocated to either Wiltshire Highways, Kennet Building Control, Wiltshire Rights of Way and the Parish Council. Chris Humphries and Susan Findlay agreed to speak to the relevant authorities for action to be taken. CH/SF 
Lynne Quinton agreed to obtain a quotation for renewal of the Bus Shelter thatch. LQ
Jim Hynes requested a list for the next visit of the Parish Lengthsmen on 2/3 August.

10 Finance
a) Present financial position:
Parish Account £2890.95
Recreation Account £74.39 ( Portman BS) 
Charity Account £1782.16
Cheques
b) Payments Sodexho Ground Maintenance (April) £167.44 (VAT £24.94) 100052
Sodexho Ground Maintenance (May) £167.44 (VAT £24.94) 100052
Sodexho Ground Maintenance (June) £167.44 (VAT £24.94) 100052
Andrew Ross internal auditor £60.00 100053
G Francis Clerk’s ½ year salary £979.61 100054
G Francis Clerk’s ½ year expenses £59.13 100055
Community First subscription £32.00 100056
Chilton Village Hall donation £250.00 100057

c) Receipts Bank Interest 0.49p

The payment at (b) were approved for payment by Gary Crumpler seconded by Rita Colclough and passed nem con.

d) Audit 2005/2006 
Letter from the Internal Auditor was read out and noted.
The accounts for 2005/2006 were received, approved and signed by the Chairman.
The Clerk read out the Statement of Assurance, Section 2 of the Annual Return and wrote in the responses from the Council. The only ‘NO’ response referred to Risk Assessment and Management which are being addressed. This was also referred to by the Internal Auditor. Paul Outridge was given a copy of the Risk Assessment document for perusal and report back. PO

12 Matters for Report
Lynne Quinton asked about the provision of Fire Hydrants. Recommended to contact the Wiltshire Fire Service.
Paul Outridge asked for clarification on the Coal Fund. The Clerk explained that he held the most recent lists of recipients. To qualify, parishioners needed to be over 60 and single. The current benefit is £20. It was suggested that one Councillor should be responsible for keeping the lists up to date.

13 Dates of next meetings:
The next meetings of the Parish Council will be on Tuesday 12 September 2006 and Tuesday 14 November both at 8.00pm 

There being no other business the Chairman closed the meeting at 22.00

13 Public Forum (standing orders suspended)
Nick Fritz reported that trees had been chopped down in the Recreation Copse area.

MINUTES OF THE ANNUAL PARISH MEETING HELD ON TUESDAY 9 MAY 2006

Present: Nic Coome (Chairman), Rita Colclough, Gary Crumpler, James Hynes, Paul Outridge, Sue Findlay (KDC), Graham Francis (Clerk) and 2 members of the public.

1 Apologies: Cllr Brian Twigger (KDC) 

2 Minutes of the Annual Parish Meeting of 10 May 2005
The minutes of the Annual Parish Meeting having been circulated were taken as a true record, approved and signed by the Chairman.

3 Matters arising from the minutes: 
The Chairman commented on the Police Surgeries held by PC Mark Kuklinski during the year but was not able to report on their success.

4 Chairman’s Report:
The Chairman began by paying tribute to Brian and Eileen Keen who, for the past 25 years, had worked tirelessly for the good of the parish both as members of the Parish Council, the Village Hall and other organisations. They were also responsible for initiating the Neighbourhood Watch scheme in Chilton. He wished them both well in their new life on the Isle of Wight.
He made reference to the success of the Village fete which was very well organised, well supported and a great success.
The improvements to the Village Hall was another success story. The Hall had been completely redecorated, had a new central heating system installed, disabled access and building renovations. It is now registered as owned by the Parish Council apart from a small triangle of land which was not originally handed over. This omission will be rectified shortly.
The Chilton Pantomime was well received at Christmas and now features on a DVD.
The Chairman has been in contact with Sir Seton Wills over the Recreation Ground lease and is encouraging as many as possible to use the Recreation Ground regularly. The Play equipment and skateboard are well used and are certainly worth keeping if used properly.
The newest landlord of the Wheatsheaf Public House is welcomed and hopefully will be able to take a full and active part in the village life. The pub is maintaining a clean and high standard in both food and ales.
The Chairman concluded by thanking the Clerk, Graham Francis, for his work in advising the Council and in maintaining the necessary statutory standards of Council business, to Councillors Sue Findlay, Brian Twigger and Chris Humphries for their regular support, attendance and advice, to Nick Fritz for his auditing of the accounts and to Nick Davis for hosting the village website.
All in all it had been a good year for the village.

5 Financial Report:
The Clerk spoke to the unaudited statements of accounts circulated as a Cash Book showing that the Parish Council finances were in a healthy state with £451.76 taken forward to the new financial year . Income from the Precept, VAT recovery and Bank Interest amounted to £5,579.65 and payments were £7,620.94. 
The Recreation account had £74.39 on deposit. A refund of £656.61 has been reclaimed in respect of VAT for the year 2005/2006.

6 Reports from Village Organisations:
None present. 

7 Public Forum:
No questions asked

There being no other business the Chairman closed the meeting at 19.45

MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 9 MAY 2006

The meeting began at 19.48 
Cllr Chris Humphries circulated his report on the year’s activities of Wiltshire County Council

Present: Nic Coome, (Chairman), Rita Colclough, Gary Crumpler, James Hynes, Paul Outridge, Cllr Sue Findlay, Cllr Chris Humphries, Graham Francis (Clerk), and 2 members of the public.

1 Apologies:
There were none

2 Election of Chairman and Vice-Chairman:
Nic Coome was proposed as Chairman for 2006/2007 by Paul Outridge, seconded by Rita Colclough. There were no other nominations and Nic Coome was duly elected.
Jim Hynes was proposed as Vice-Chairman by Nic Coome, seconded by Gary Crumpler.
There were no other nominations and Jim Hynes was duly elected. 

3 Declaration of Acceptance of Office by the Chairman:
Nic Coome signed his declaration of Acceptance of Office, witnessed by the Clerk.

4 Minutes of the meeting held on 14 March 2006
The minutes of the meeting held on 10 January having been circulated were taken as a true record, approved and signed by the Chairman.

5 Declarations of Interest: There were none

6 Matters arising from the minutes: 
There were none

7 Co-Option of Councillors:
Nick Fritz who was a member of the public, left the room
The Chairman recommended the co-option of Nick Fritz. This was seconded by Gary Crumpler and agreed nem con.
Jim Hynes reported that Lynne Quinton had expressed an interest n Council work. After debate it was proposed by Nic Coome and seconded by Jim Hynes that Lynne Quinton be co-opted. This was agreed nem con.
Nick Fritz returned to the room and received his Acceptance of Office and Declarations of Interest papers.

8 Representatives on outside bodies:
Rita Colclough was proposed by Nic Coome, seconded by Jim Hynes to serve on the Planning Committee.
Representatives for the Village Hall Committee and the Police Consultative Committee were held over until the next meeting. The next meeting of the Police Consultative Committee will be on 17th May at Devizes Town Hall.

9 Correspondence
Kennet District Council - Consultation on possible new Conservation areas
WALC - Newsletter February 06 + CD-ROM mapping Chilton Foliat (given to Chairman)
Wiltshire Highways - Parish Lengthsmen programme 2006/2007 Jim Hynes agreed to take responsibility for the Parish Lengthsmen programme JH
Wiltshire County Council - Statement of Community Involvement - receipt of Inspector's Report
Brian and Eileen Keen - Resignations
Postwatch - Pillartalk magazine & Postwatch update DVD (given to Chairman)
Wiltshire Highways Partnership - Annual Highways meeting 10th May 14.00-1600 hrs Lockeridge
Wiltshire & Swindon Minerals & Waste - Consultation on waste sites - issues and options
Defra - Getting to grips with the Clean Neighbourhoods & Environment Act
Kennet District Council - Information for implementing Dog Fouling Order etc.
After debate it was decided that an enforcement of this nature in a small village could alienate parishioners. It was felt generally that this was not appropriate but the details would remain on file.

Wiltshire Bobby Van - Request for donation. Normal policy of not supporting outside bodies applies.
Kennet District Council - Play Area provision - list of equipment requested. Paul Outridge took the paper work for completion and return to Kennet District Council. Grant monies may be available. PO 
WALC - April 2006 newsletter circulated
West Berkshire Council - Newbury Town Centre plan preferred options – no interest shown
SE England Regional Assembly - Draft SE Plan + CD – not applicable to Chilton
North Wessex Downs AONB - Newsguide 'Up on the North Wessex Downs' - circulated
Wiltshire County Council - Wilts Local Transport Plan - LTP2 summary + CD Rom circulated
Kennet & North Wilts NHS - Consultation on Pathways for Change, meeting at Marlborough previous evening. Additional meeting planned to cater for those unable to be admitted in to the Town Hall.
Kennet District Council - Information Fair for the Over 50's - 23 June Devizes Corn Exchange
Kennet District Council - Community Cleansing Grant remittance advice + application for 2007. Clerk agreed to apply for Grant but there must be a specific project in mind GF
Kennet District Council - Draft scoping report for Kennet Development framework
MADT - Marlborough Community Area Summer Fair - 22nd July at The College
ODPM - Local Authority Byelaws - procedures for making, confirming & enforcing – possibly no longer applicable in light of changes by Central Government
Kennet District Council – Request for details of those house owners unable to cope with wheelie bins. GF
Thring Townsend – Charges for work in connection with the proposed lease of the Recreation Ground likely to be 50% of £1,100 plus disbursements. It was agreed that discussion with the solicitors should take place to review this figure which was considered too high for a Parish Council to meet.

10 Planning:
No plans received from Kennet District Council:

11 Village Hall:
No report at this time

12 Recreation Ground:
Paul Outridge reported that the recent RoSPA inspection showed that there were no high risk problems in the playground although paint on the swings could present a problem if not dealt with. Earth ramps constructed by youngsters to increase their biking pleasures was proving an accident hazard especially where safety iron spikes were present. Jim Hynes agreed to circulate a letter to parents to stop this practice. JH
The Clerk was asked to request an additional cut of the Recreation Ground ready for the Village Fete on 3rd June. GF

13 Finance
a) Present financial position:
Parish Account £3683.42
Recreation Account £74.39 ( Portman BS) 
Charity Account £1669.13
Cheques
b) Payments WALC subscription £106.00 (VAT £15.79) 100047
Brian Keen expenses £10.80
RoSPA Playground Inspection £74.03 (VAT £11.03) 100050
Allianz Cornhill Insurance Premium £601.59 100048
64
13 Finance (continued)
e) Receipts VAT Recovery £656.61
Precepts first tranche £2575.00

The payment at (b) were approved for payment by Paul Outridge seconded by Nic Coome and passed nem con.

d) Annual Accounts
The Clerk presented the un-audited accounts for 2005/2006. These were approved nem con and the Chairman signed them off.

e) Clerk’s annual salary review
The Clerk left the room
Council agreed that based on Spinal Column Point 22 which is assessed at 9.589p per hour at 4 hours per week, the new annual salary for the Clerk should be £1994.50 from April 1st 2006

14 Matters for Report
Nic Coome agreed to a request that he write to Brian and Eileeen Keen thanking them for their considerable contribution to the work of the Council. NC
Rita Colclough raised again the question of the wall recently constructed at The Beeches.
She felt that this was not in keeping with the environment. It was pointed out that this should have been mentioned when studying the planning application.
Jim Hynes agreed to have a word with the owners about ‘softening’ the texture. JH

15 Dates of next meeting:
The remaining meetings of the Parish Council this year will be as follows: 
Tuesday 11 July, Tuesday 12 September, Tuesday 14 November at 8.00pm.
A request to consider reverting the times of meetings to 7.30 pm was unanimously defeated.

There being no other business the Chairman closed the meeting at 21.25

Public Forum (standing orders suspended)
Liz Outridge pointed out the problems that the Village Hall Committee are in finding new members. It may be possible to change the Constitution to allow fewer serving members.
It was agreed that this problem be addressed as an agenda item at the next meeting of the Parish Council.
She felt that the present curfew of 7.30pm for the Skateboard Park was too early on a summer evening.
Nick Fritz asked that prizes, bric-a-brac and tombola prizes for the fete should be taken to his house.

MINUTES OF THE ANNUAL PARISH MEETING HELD ON TUESDAY 10 MAY 2005

Present: Nic Coome (Chairman), Rita Colclough, Brian Keen, Eileen Keen, James Hynes, Paul Outridge, Cllr Chris Humphries (Wiltshire County Council), Sue Findlay (KDC), Graham Francis (Clerk), PC Mark Kuklinski and 2 members of the public.

1 Apologies: Cllr Brian Twigger (KDC) 

2 Minutes of the Annual Parish Meeting of 11 May 2004
The minutes of the Annual Parish Meeting having been circulated were taken as a true record, approved and signed by the Chairman.

3 Matters arising from the minutes: 
There were none

4 Chairman’s Report:
The Chairman thanked the Clerk for his work during the year and the support of the Parish Council generally. He also thanked Susan Findlay, Brian Twigger and Chris Humphries for their continued interest in the parish and their regular attendance at meetings which he felt was very important. 
He reported that the Recreation Ground was about to get the legal documentation finalised and a new Recreation Ground Committee has been formed. The fete last year was well supported and the Village Hall thriving thanks to efforts of its Committee. The Chairman hoped that the revised Harvest Supper would continue as a regular event.
The base of the tree in the High Street had been repaired and improved thanks to the Wiltshire County Council Highways team and flowers are to be planted around the base for next year.
Nick Davis was thanked for hosting the website and keeping it up to date and Nick Fritz was thanked for taking responsibility for the internal auditor of the Parish Council’s accounts.

5 Financial Report:
The Clerk spoke to the unaudited statements of accounts circulated and reported that the Parish Council finances were in a healthy state with £2,493 taken forward to the new financial year compared with £2,649 this time last year.. Income from the Precept, VAT recovery and Bank Interest amounted to £5,420 and payments were £5,575. 
The Recreation account had £1,852 on deposit. A refund of £175.55 will be reclaimed in respect of VAT for the year 2004/2005.

6 Public Forum
Brian Keen introduced PC Mark Kuklinski our local community policeman. He will be holding a surgery in the village on 17th May from 11.00 – 12 noon. Mark explained that he has been four years in Marlborough and is a response driver. He likes to be out and about with particular interest in traffic and crime. Messages for Mark can be left at Marlborough Police Station.
Cllr Chris Humphries tabled his annual report which is attached to the file copy.

There being no other business the Chairman closed the meeting at 19.20

PRESENTATION TO THE VILLAGE OF THE NEW RECYCLING AND WASTE MANAGEMENT INITIATIVE 

A presentation by Officers of Kennet District Council and Wiltshire County Council on Recycling and Waste Management took place at 7.00pm. Andy Conn painted the broader picture nation and countywide and this was followed by an interesting consideration of packaging and trends in food purchasing. A considerable amount of food is wasted particularly in the catering industry. An illustrated tour around the recycling plants was the penultimate presentation and the evening ended with Adrian Hampton of Kennet District Council explaining the future pattern of collections locally. It was emphasised that Councils would face considerable fines if the amount of landfill waste was not reduced. The message to all was REDUCE, REUSE, RECYCLE. Kennet managed to achieve a 25% recycling rate in December 2005 although top Councils were already hitting 50%. The end of the black sacks was near to be replaced with wheelie bins and alternate weekly collections. This would start in July 2006.

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 14 MARCH 2006

The meeting began at 20.45

Present: Nic Coome, (Chairman), Gary Crumpler, Brian Keen, Eileen Keen, James Hynes, Paul Outridge, Sue Findlay, Graham Francis (Clerk), and 4 members of the public.

1 Apologies: Rita Colclough, Mark Kuklinski and Cllr Chris Humphries 

2 Minutes of the meeting held on 10 January 2006
The minutes of the meeting held on 10 January having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
6 Questionnaire on AONB dealt with by Gary Crumpler; Rural facilities survey completed by Chairman; Car Parking Strategy sent off by Brian Keen
8 Village Design Statement posted on board by Brian Keen
12 Pavement sweeping – Rita & Steve Colclough assisted by the Keens completed the work. Parish Lengthsmen to return on 16 March and asked to clear Stag Hill of road debris and clear drains.

5 Correspondence
Berkshire Unitary Authorities - Joint Strategic Planning Unit - response to Scoping Report
Wiltshire County Council - Wiltshire Waste Contract Annual Service Review
Splash - Programme for 2006
Marlborough CAS Partnership 23 February St John's School – attended by Rita Colclough
Kennet District Council - Annual Monitoring Report (AMR) 2005 - noted
Wiltshire CPRE - Best Kept Village Competition 2006 – agenda in November for 2007 competition GF 
WALC - National Salary Awards for Clerks (from 1 April 2006) – agenda item for AGM GF
West Berkshire Council - Have your Say!" 10th March Newbury Rugby Club – Remove from database GF
Kennet District Council - Alternate Weekly Collections of refuse and recycling from 3rd July 2005
Wiltshire County Council - Revising the Strategy for Wiltshire - your views. Given to Chairman
Wiltshire County Council - Changes to bus services 46 & 48 from 3/4/6 with leaflets for distribution BK/EK
Berkshire Unitary Authority - Joint Minerals & Waste Local Development Core Strategy Issues
Wiltshire County Council - Structure Plan 2016 - Intention to adopt - any queries?
Kennet District Council - Kennet Times - Spring 2006 NOT DELIVERED TO CF! CH to check
Kennet District Council - Grounds Maintenance Service – Will ask for quotation next year GF
North Wessex Downs AONB - Invitation to Forum on Monday 15th May at Pewsey Bouverie Hall all day
Wiltshire Constabulary – Police Information Boxes – decided that these would be unnecessary in CF
Village Hall Committee – pamphlet of What’s On – congratulations to Liz Outridge on initiative.
59 
6 Planning
Plans received by Kennet District Council:
K/53840/F Wolcough Alterations to room in the roof and enlargement of entrance gates and drive at The Old Chapel – no objection
K/53776/TR2 Folland Reduction in height of sycamore tree at 5 Craven Farm Cottages - no objection
Plans approved by Kennet District Council:
K53020/F Stubbington New dwelling in garden at 16 The Groves

7 Skateboard Park
Accepted that the Parish Council are the lessees of the Recreation Ground and have responsibility for setting the rules for its use.

8 Recreation Ground
Grasscutting completed by Sodexho as per schedule.

9 Village Hall
Village Hall now registered by the Land Registry in the name of Chilton Foliat Parish Council with the exception of a small triangle at the rear of the building. Nic Coome to ask for clarification over this matter.
The Christmas Pantomime was received with great enthusiasm with two full houses on both days.
16 March 7.45 pm Bingo; 18 March John Cameron-Hayes talk on The Kings Troop;
8 April Quiz and Supper

10 Finance
a) Present financial position:
Parish Account £610.28
Recreation Account £74.39 ( Portman BS) 
Charity Account £1527.58
Cheques
b) Payments Sodexho Ground Maintenance (Final) £232.96 (VAT £34.70) 100046

c) Receipts Bank Interest 0.05p

The payment at (b) were approved for payment by Nic Coome seconded by Brian Keen and passed nem con.


11 Matters for Report
James Hynes asked again whether anything had been done about the footpath through Fairylands. Brian Keen said that Esther Daly had not come back to him on this.
Nic Coome reported the mystery Speed Camera man in Aldbourne – suggested that Chris Humphries be asked to investigate.
Camera Signs at the village entrances are not known by Wiltshire County Council Highways.
Ramsbury Surgery shows Nic Coome as our representative – but without his telephone number.

12 Dates of next meeting:
The next meeting of the Parish Council will be the Annual Parish Meeting on 
Tuesday 9 May 2006 at 7.30pm followed by the AGM when the Chairman and Vice-Chairman for 2006/2007 will be elected

There being no other business the Chairman closed the meeting at 21.50

13 Public Forum (standing orders suspended)
Nick Fritz reported that trees had been chopped down in the Recreation Copse area.


MINUTES OF THE PARISH MEETING HELD ON TUESDAY 10 JANUARY 2006

Present: Brian Keen (Chairman), Rita Colclough, Gary Crumpler, Eileen Keen, James Hynes, Graham Francis (Clerk), and 1 member of the public. (must have been Nick F - Nick D was in the pub. Ed.)

1 Apologies: Nic Coome, Paul Outridge, Cllrs Sue Findlay and Chris Humphries 

2/3 Minutes of the meetings held on 8 November 2005 and 12 November 2005
The minutes of the meeting held on 8 and 12 November been circulated were taken as a true record, approved and signed by the Chairman.

4 Declarations of Interest: There were none

5 Matters arising from the minutes: 
8 Grasscutting – The Clerk reported that an invoice had been received from Sodexho for Grounds Maintenance, and was no5 of 6, suggesting that one more invoice is due before the end of the season.
The question of grasscutting contracts was raised and the clerk reported that two quotations had been received for the 2006 season:
Quote ‘A’ for £1140 + VAT Quote ‘B’ for £1248.95 + VAT
After debate Gary Crumpler proposed, Brian Keen seconded that we award the contract to Company ‘A’ – Scofell Landscapes of Newbury. This was agreed nem con.
Clerk to advise Scofells and Sodexho accordingly (GF)

6 Correspondence
Kennet District Council - Proposed Police Reorganisation & Amalgamation – “Wiltshire County Council Cabinet expressed great concern at the haste with which these proposals have been developed and then inadequate time given for proper local consideration and debate, and urges the Home Secretary to recommence his review with thorough consultation.”
Countrywise Consultants - Questionnaire on AONBs – Chairman urged to check whether this was completed and sent off. NC
Wiltshire CC & Swindon BC - Consultation on Waste Development Document: Issues and Options
Wiltshire County Council - Transport Times & Telegraph Issue 10 - circulated
Wiltshire CC & Swindon BC - Scoping report for Waste Local Development Documents
Wiltshire CC & Swindon BC - Minerals Core Strategy Development Plan/Control Policies
Community First - First News - circulated
Wiltshire & Swindon Local Access - Your Guide to Open Access - www.wiltshirelaf.org.uk
Kennet District Council - Kennet News - circulated
Wiltshire CC & Swindon BC - Waste newsletter issue 14
Wiltshire County Council - Corporate Plan on the website - www.wiltshire.gov.uk
Kennet District Council - Draft Car Parking Strategy Consultation questionnaire-Chairman to complete(BK)
Wiltshire County Council - Emergency Planning Newsletter December 05 -circulated
Wiltshire County Council - Planning for Minerals December 2005 edition - circulated
Wiltshire County Council - Our budget, our vision - special meetings to discuss, Devizes Town Hall, January 17 at 6.30pm
Wiltshire County Council - Rural facilities survey – Chairman to complete and return (NC)
North Wessex Downs AONB - Annual Report 2004-2005
Wiltshire County Council - A to Z of Highway Services – given to Chairman for reference
Office of the Deputy Prime Minister - Standards of Conduct in English Local Government: The Future
Wiltshire County Council Local Transport Plan - Consultation responses, filed
Chilton Foliat Youth Club – Explaining that the Youth Club does not endorse restricted use of the Skateboard Park to Youth Club members. Agenda item to discuss at next meeting. (GF)

56
7 Planning
No plans received

8 Village Design Statement
Paul Outridge has produced a statement explaining the reason for the demise of the project. All Councillors received a copy and it was recommended that a copy be posted on the Notice Board. (BK)

9 Recreation Ground
Grasscutting dealt with under Matters Arising (5)

10 Village Hall
Village Hall AGM on 17th November re-elected Peter Camfield as Chairman and remainder of Committee re-elected en bloc.
Carols around the tree well supported with everyone enjoying the refreshments in the Village Hall afterwards.
No further progress reported on Registration.

11 Finance
a) Present financial position:
Parish Account £1965.67
Recreation Account £74.39 ( Portman BS) 
Charity Account £1527.37
Cheques
b) Payments Sodexho Ground Maintenance (Sept) £232.93 (VAT £34.69) 100045
G Francis Clerk’s ½ year salary £994.00 100042
G Francis salary arrears £64.64 100042
G Francis Clerk’s ½ year expenses £34.84 100043
Nic Coome Chairman’s expenses £39.20 100044 

c) Receipts Bank Interest 0.15
Building Society Interest (Rec a/c) £22.54

The payments at (b) were approved for payment by Brian Keen seconded by James Hynes and passed nem con.

d) PRECEPT 2006/2007
After much debate and taking account of the Projected Budget for 2006/07 it was decided to raise the Precept by 3% in line with inflation, to £5,150. This was proposed by Brian Keen and seconded by Gary Crumpler and agreed nem con. 

12 Matters for Report
James Hynes asked whether anything had been done about the footpath through Fairylands. Brian Keen said that this was in hand with Esther Daly.
Brian Keen reported several occasions of vandalism prior to Christmas involving damage to cars and the skateboard and suggested that we should keep a record of such acts and bring the book to meetings. Nic Coome preferred to keep such incidents on a disc. In which case the Clerk should be e-mailed annually to produce a list for Councillors to see.
A suggestion by Gary Crumpler that these be placed on the village website was not popular.
The Coal Fund donated £20 to 14 worthy parishioners and Brian Keen had received four cards of thanks.
Brian Keen reported that the Parish Lengthsmen had visited the village and tidied up the footpaths along the B4192 but were unable to complete sweeping up by the school. He suggested that a working party set out on Sunday to sweep the pavement by the school. GC/JH/RC/BK volunteered to help at 10.00 am

57
The new general telephone number to contact the Police is: 0845-408 -7000.

13 Dates of next meetings:
The next meeting of the Parish Council will be on Tuesday 14 March followed by the AGM on Tuesday 9 May 2006, both at 8.00 pm

There being no other business the Chairman closed the meeting at 21.27

14 Public Forum (standing orders suspended)
Nick Fritz asked why the Speed Camera signs which had appeared at the entrance to the village on the B4192 had not been erected on Stag Hill were most cars were observed to speed. Brian Keen agreed to take this up with Wiltshire Highways (BK) 

Note: All initials in Bold Type require Action


MINUTES OF THE PARISH MEETING HELD ON TUESDAY 8 NOVEMBER 2005

Present: Nic Coome (Chairman), Brian Keen, Eileen Keen, James Hynes, Paul Outridge, Cllr Chris Humphries, Graham Francis (Clerk), and 3 members of the public.

1 Apologies: 
Rita Colclough, Gary Crumpler, Sue Findlay (KDC), Brian Twigger (Kennet District Council) and PC Mark Kuklinski 

2 Minutes of the meeting held on 14 September 2005
The minutes of the meeting held on 14 September having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
12.3 – Brian Keen reported that he had spoken with Mr Franklin about his wall following a letter from the Clerk. The wall will be rebuilt in due course but is considered safe.

5 Correspondence
Kennet District Council – Employment Land supply & Housing Land supply statements 2005
West Berkshire Council – Shaping the planning strategy – Have your Say 4th October Newbury Racecourse
Marlborough Community Area Strategic Partnership - Community Area Plan - evaluation form for completion by Chairman NC
Kennet Citizens Advice Bureau – Chairmans’s Annual Report 
Wiltshire County Council - Rural facilities survey 2005- given to Chairman NC
Wiltshire Music Centre – Annual Review
Wiltshire Wildlife Trust - Posters from Sustainable Communities dept.
Ringway Parkman - Annual Review of Service 2004/2005 - circulated
Wiltshire Constabulary - Initial Police Learning & Development programme. 
Wiltshire County Council - Mobile Library Service results and poster 
Wiltshire County Council - Community Area profile – Marlborough - distributed
Kennet District Council - Membership of the Standards Committee 
Kennet District Council - Kennet News Sept/Oct - circulated
Kennet District Council - Christmas tree and Christmas cards recycling
Kennet District Council - What's in Store for Devizes – no interest shown
West Berkshire Council - Consultation on Draft Quality Design for West Berkshire – distributed
MCASP – Invitation to Forum. Clerk attending and will report back. 
Mazars – Successful completion of Audit 2004/2005
Nick Fritz – Damage to skateboard fencing which he repaired with Jim Hynes
Voluntary Action Kennet – Invitation to Chairs’ discussion evening 10th November in Pewsey
Riverbank – Full planning permission now received for the development of this exciting development of a cinema/theatre for Marlborough
Kennet District Council – A presentation by the Police about reorganisation of the Force would be held at Kennet District Offices on 21st November at 6.00 pm. All invited.

6 Planning
Plans received by Kennet District Council:
K/53020/F Stubbington New dwelling in the garden at 16 The Groves – Objection – the new structure will have an unacceptable impact on the adjacent properties.


52
7 Village Design Statement
Paul Outridge suggested that there appeared insufficient interest from the village to carry this forward. It required a lot of effort for little reward. Brian Keen suggested that a letter be placed on the notice board explaining the position and that it should appear under correspondence at the next meeting.

8 Recreation Ground
Jim Hynes reported on the membership of the Recreation Committee as requested at the last meeting: Rita Colclough, James Hynes, Eileen Keen, Nick Davis, Nick Fritz and Peter Waite. The fourth non parish council member has not yet been selected but it is hoped will represent the younger members of the village.
The surface under the swings needs attention and pressure washed.
Jim Hynes reported that bolts had been removed around the skateboard fence. These have now been replaced and welded.
It was reported that a firework party on the Recreation Ground was inappropriate for the enclosed area . Jim Hynes proposed that ‘No fireworks would be permitted on the Recreation Ground in future without the express permission of the Recreation Ground Committee’. This was seconded by Nic Coome and agreed nem con.
Brian Keen noted that Sodexho were still cutting the grass. He agreed to check on the number of cuts they were entitled to make. BK

9 Village Hall
Gas Central Heating has now been installed at a cost of £11,500. The back room timbers have been sprayed for woodworm by Rentakill.
Future events include: Village Hall AGM on 17th November; Bingo on December 1st and Christmas Carols around the Tree on Friday 16th December.
Nic Coome reported that Trowbridge have sent him a document which appears to show that the Parish Council own the Hall. These have been sent to the Land Registry.

10 New Licensing Act
The Clerk reported that the 1972 Act has been overtaken by the 2003 Licensing Act regarding meetings of Parish Councils. Section 10 of schedule 12 has been amended to allow meetings to take place in licensed halls provided that no alcoholic beverages are being served at the time.

11 Charity Account
Nic Coome regretted that he had not yet had time to look at the paper work concerning these Charities.

12 Finance
a) Present financial position: 
Parish Account £2431.56
Recreation Account £51.85 Portman BS) 
Charity Account £1692.94
Cheques
b) Payments Sodexho Ground Maintenance (Sept) £232.93 (VAT £34.69) 100037
Mazars Audit £141.00 (VAT £21.00) 100038
Brian Keen 6 month expenses £79.20 100039
Nick Fritz materials £3.15 (VAT 47p) 100040

c) Receipts Bank Interest 0.15

The payments at (b) were approved for payment by Nic Coome, seconded by Eileen Keen and passed nem con.

53
13 Matters for Report
Brian Keen announced that Eileen and himself would be leaving the district at some time in the future and reminded Councillors that they should be considering who would take over responsibility for the following areas of work currently undertaken by the Keens:
Vice Chairman of the Parish Council
Two new Councillors to be appointed/elected
Two representatives to serve on the Hall Committee
Someone to monitor the grass cutting
Someone to deal with the Parish Lengthsmen and advise them on tasks
Representative on the Police Consultative Committee
Someone to continue recording sewerage problems
Someone to keep in contact with Esther Daly re footpaths and Fairylands.

Brian reminded Council of the need to allocate Coal Fund monies. The Clerk reminded the meeting that this was not on the agenda and financial matters could not be discussed. The Chairman agreed to hold an Extra-ordinary meeting on Saturday 12 November at 09.30 prior to a site meeting at Orchard Green when the agenda would be to agree an increase in the Coal Fund charities.

14 Dates of next meetings:
The next meeting of the Parish Council will be on Tuesday 10 January followed by a meeting on Tuesday 14 March 2006, both at 8.00 pm

There being no other business the Chairman closed the meeting at 21.07

15 Public Forum (standing orders suspended)
A parishioner had written to the Chairman and spoke at the meeting regarding trees on Orchard Green being incorrectly pruned. There was a need to find out who owned the trees in question and it was agreed that a site meeting would take place on Saturday at 09.30 hrs.

MINUTES OF THE PARISH MEETING HELD ON TUESDAY 14 SEPTEMBER 2005

Present: Nic Coome (Chairman), Rita Colclough, Brian Keen, Eileen Keen, James Hynes, Paul Outridge, Sue Findlay (KDC), Graham Francis (Clerk), PC mark Kuklinski and 3 members of the public.

1 Apologies: Gary Crumpler and Cllr Chris Humphries 

2 Minutes of the meeting held on 12 July 2005
The minutes of the meeting held on 12th July having been circulated were taken as a true record, approved and signed by the Chairman.

3 Declarations of Interest: There were none

4 Matters arising from the minutes: 
10 Sewage problems – Brian Keen reported that he had received several problem complaints from villagers as a result of the letter sent out. He will continue to keep a log.

5 Correspondence
Kennet District Council - Grant Aid from Landfill Tax. Suitable projects could receive up to £30,000. James Hynes agreed to contact Alison Crawford to make enquiries. JH
R J Cripps - Demanding letter for payment and fax apologising for letter after receiving payment
Wiltshire County Council - Consultation on Mobile library routes – some changes to stops
Wiltshire Rural Housing Association - Leaflet on WRHA objectives given to all Councillors
The Wheatsheaf Inn – Negative response to fence replacement. Agreed to ask the new tenants verbally.
Community First - Invitation to AGM 7 September + First News circulated
Wiltshire & Swindon Councils - Regional Spacial Strategy - Swindon joint study 2026 – given to Chairman
Kennet District Council - Extended multi-material kerbside collection scheme from 3 October to include cans, glass and textiles. Poster given to Brian Keen for display on notice boards. BK
Wiltshire & Swindon Councils - Publication of the adopted Waste Local Plan 2011.CD Rom given to Chairman
Wiltshire Ambulance Service - Defibrillation in the Community. Request for info to set up data base.
Kennet District Council -Summary statement of Accounts
Wiltshire & Swindon Councils - Planning for Minerals - Newsletter July 2005 circulated
Wiltshire County Council - Provisional Wilts Local Transport Plan 2006-2011 circulated to Councillors
West Berkshire Council - Local development framework - statement of community involvement
Local Works - Campaign to end ghost town Britain and promote sustainable communities AGENDA ITEM
Wiltshire & Swindon Councils - Structure Plan 2016 proposed modifications
MADT - Parish and Community Newspapers. Chairman to complete questionnaire NC
MADT - Newsletter issue 2 in circulation
Kennet District Council - Affordable housing in Kennet 2005. Given to Rita Colclough
Community First WALC - Circular Sept 2005 etc in circulation
Age Concern - Invitation to AGM 18 October, Devizes Corn Exchange at 2.00 pm
Wiltshire Fire Brigade – Be Safe – series of Roadshows to promote safety awareness 

6 Planning
Plans received by Kennet District Council:
K/52923/F Youens Erection of first floor extension at Soley – no objection
K/52924/LBC Youens Erection of first floor extension at Soley – no objection

49
7 Village Design Statement
Paul Outridge proposed that we should provide a forum to discuss